Employee Expense Management - From Receipt to Payroll
Employee photographs a receipt. Manager approves from their phone. Expense goes straight into the payroll report. No paper forms. No spreadsheets. No errors.
3 Simple Steps
Employee Photos the Receipt
From the app, fills in the amount and category (travel, meals, supplies, etc.) and sends for approval - in under 30 seconds.
Manager Approves from Mobile
Manager receives a notification, reviews the receipt, and approves - all from one simple interface.
Goes Automatically to Payroll
Approved expenses appear in the payroll report. Direct export to QuickBooks, HiBob, GreytHR, and more.
Everything You Need for Expense Management
Submit from the App
Photograph receipt, enter amount, select category, and send for approval - in 30 seconds from anywhere.
Expense Categories
Travel, meals, supplies, accommodation, representation - define categories per your company policy.
History & Reports
Every expense logged with receipt, date, employee, and status. Monthly report ready in one click.
Automated Approval Flow
Manager notification, pending reminders, change history. Full transparency at every step.
Policies & Limits
Set expense caps by category, employee, or department. Overages flagged automatically.
Payroll Export
Approved expenses appear in the payroll report and export directly - to QuickBooks, HiBob, GreytHR, and more.
Why manage expenses in TimeClock 365?
- ✓Everything in one place - attendance, leave, and expenses on one platform
- ✓Time savings - no spreadsheets, no paper receipts
- ✓Full audit trail - every receipt stored and searchable
- ✓Direct payroll export - no double entry
- ✓ISO 27001 certified - financial data protected